Like most businesses today, your IT service is unambiguously looking for more customers or having projects with internal projects. To land new clients or get the project approved, you must write a company proposal.
Never write one? Do not despair to write a proposal does not have to be a horrible process, and after you have written your first proposal, everyone else will come a lot easier.
It's because the goals and structures for any business proposal are the same: 1) Introducing yourself, 2) Focus on the service you offer, 3) Describe costs and 4) Probably convince your client that you are the perfect choice for the project. You can also speed up the proposed writing process by using the suggested template and learning sample suggestions.
The basic configuration of the structure does not matter if your business is networking, building and hosting websites, programming languages, designing hardware, running data, optimizing internal processes, training it or even applying for resources to create or grow IT businesses. Here's the sequence of your suggestions: 1) Introduce yourself, 2) Compare customer needs, 3) Describe your products, services and costs, and finally 4) Provide information about your company, credentials, and capabilities.
You must provide information about certain products, services and business experience relevant to a particular client's task. For example, web designers may need to provide information about templates, equipment or shopping cart technology; Network experts may want to include information about cables and routes they recommend; Training staff may include a list of courses and certificates available; and so on.
The most important idea to keep in mind is that the purpose of any proposal is to persuade potential customers to give you their contracts, convince your boss to sign up for the proposed project or possibly secure funding for a new venture. To convince them, you must demonstrate that you can deliver the products and services they want. It's never a good idea to send customers a price list only; It will not replace a real proposal.
Your proposal should be tailored to specific customers and customer needs. This means that you need to collect information about that customer so that you can create a custom proposal to meet the requirements of that customer. Do not make a mistake sending all of your prospective customers the same sales plan. A proposal that targets a particular organization or person is much more likely to be successful.
Now, to return to the basic rule described above, start your proposal with cover letter and title page. In a review letter, write a short personal presentation and provide all relevant information about you so the customer can easily contact you for more information. The title is exactly what the name suggests: A page with the title of your special proposal (for example, "Website Descriptions for Birchwood Company", "Building Records Management System" or "Plan for Updating MWP Corporation's Computer System" ).
Next, after this presentation, write the section describing the needs of your prospective client. In a long suggestion for a complex task, you should provide a summary of the example for accurate pages. In proposals for companies, this summary is usually called an executive summary. In complex but smaller business proposals, the overview is usually called a customer summary. On this summary page and in the detailed pages in this section, your customers describe the needs and objectives and discuss the limitations or limitations that may be associated with the project. Do not put your own ideas yet; This section shows that you understand the needs of the customer.
The last part of the proposal gives you an opportunity to introduce the project, products and services. This section contains pages that describe specifically what you have to offer and what it costs. This section should contain a few pages with general headlines such as services, benefits, features and cost statements, but should also include more detailed pages describing full product and service, explaining how to meet customer needs and related costs. You can use content like Hardware and Software, Widgets, Options, Scalability and so on.
Your specific business will determine the specialized content and pages you need to include in your proposal. The size and scope of the project will determine how many items and how much detail will be required.
Web design and hosting companies may need to include items such as project inventory, Storyboard, Features, Technical Approach, Production Plan, Hardware and Software, as well as development and hosting of a contract.
The training company may want pages such as services, training plans, exercises, curriculum, prerequisites, retraining, content and outlines.
A consultant can use the services provided, cost statements, project listings, references, certificates and our customers to begin with.
Sales Information Technology will use materials such as products, services, customer service, benefits, actions, paint research, warranty, pricing, requirements and so forth.
If you are contributing to an internal business project, you do not only have to look good, you need to make sure your boss looks good. You need to trust that you will return to get their support. Have content that shows you to understand all aspects of the project. Make sure you have considered assumptions, risk analysis, contingency plan, responsibility, SWOT analysis, and prospective results.
Network cabling, infrastructure or data projects may require issues related to facilities, regional planning, infrastructure, security plan, expansion plan, storage, location analysis, diagrams, drawings, equipment and so on.
Hardware and software designers may include file terms, specifications, technical approach, project management, compliance with standards, system requirements, interface requirements, and certificates. Hardware designers in particular may also need materials such as manufacturing, engineering, production plan, capacity, resources and resource allocation.
IT tasks for government can be even more complicated since you must have RFP with rules that must be followed. In this situation, make sure to use the Compliance Matrix, RFP Cross Reference, Government Agreement / Debit Card, and other items specifically required by the RFP.
Company seeking funding will include sites such as competition analysis, industry development, market and target audience, marketing plan, insurance, liability, disaster recovery schedule, timeline, financing request, service, products, business, income, funds, funds, staff, statutes and other issues that the lender requires. Funding or investment guidance also requires a number of financials, such as cash flow analysis, balance sheet, income, profit, profit and loss, operating expenses and so on.
In this last proposal section, be sure to provide pages that describe your business (About Us or Company History), as well as sites that explain your talents and experience or provide information from other customers. These Sites Are Our Customers, Employees, Referrals, Testimonials, Skills and Abilities – All you need to instill trusted customers that customers can deliver the products and services they seek.
Thus you have it: all the basic steps to make your proposal. Now for finishing touches. After you have put all the words and data in the proposal, spend a little time making it visually appealing. Add your business law, choose different fonts, or use custom bullets, or check the colored border. Do not board, though; You want to fit your style proposal for your business style.
Do not send your suggestion before writing and checking each page. If possible, someone outside the project or organization has a final review. It's too easy to miss a mistake in familiar information.
Finally, print the proposal or save it as a PDF document and hand it over to the client. In the modern business world, it is common to send PDF files, but keep in mind that printed, personalized and (as far as possible) the manager can make a greater impact because it shows you ready to do more work to get job.
You can now see how business proposals can change to a large extent in content due to the diversity of information technology companies and the variety of projects that the proposals are customized. The proposal of your business's content will differ from someone else. But you can also see that all information suggestions have a similar format and follow the same basic structure.
To speed up the proposed writing process, you can use the pre-designed template in the Proposal Kit. They contain easy to understand instructions and suggestions and examples that guide you to provide relevant content. It includes many sample business proposals for all kinds of IT companies, too; This can give you the starting point to create your own winning suggestions.